FAQs | Expense Reduction Analysts

FAQs

Frequently Asked Questions – Everything you need to know about ERA.

What can ERA actually do for me?

ERA are procurement efficiency experts delivering sustainable, measurable savings. We have the resources to help you to reduce costs; enhance quality and service delivery; improve supplier relationships; assess your internal processes; meet compliance targets and demonstrate to other stakeholders that you are achieving best value.

Anyone can reduce costs by buying cheap inferior products. How can I be sure that ERA are not just doing this?

You will be in control of the process and decision making from start to finish. ERA’s business model is to win your trust through great project delivery. Matching proven suppliers to the needs of your business is a core part of the ERA process.

How soon will it take to see results?

This varies by spend category, but usually within 6-12 weeks you will have new purchasing options to act upon. Suppliers’ contract terms may affect this.

So I am left with a consultancy report and no support to implement changes?

No – quite the contrary. The Recommendations Report is the start of the most important part of a project. ERA experts help you evaluate the options; introduce you to alternative suppliers; and ensure any changes are implemented smoothly.

Must I commit to leaving my existing suppliers?

No – over half of ERA projects result in the client getting better service and lower prices from their existing suppliers.

What happens after implementation?

ERA will monitor and report on actual savings and service delivery over the next 24 months. Detailed Supply Audit Reports are prepared monthly, quarterly or biannually as you require. These report on service and quality levels, check prices, detect refunds and credits due and demonstrate actual savings. These reports will be valuable to you in proving to your colleagues that costs are under control and that savings are genuine.

Will ERA work on a ‘no savings, no fees’ basis?

Yes – most clients prefer to work on this basis. However it is your choice if you wish to remunerate ERA on a fixed fee basis. Staged payments and hybrid solutions may also assist you with budgeting.

How much will this cost?

ERA has a simple fee structure tailored to each project based on % saved and to meet your needs regarding cash flow, budget years etc. The fundamental aim is to balance risk with reward. The more risk that you wish ERA to take the more that the fees will reflect this.

What else do I need to know?

An in-depth review of your purchasing requires the support and ‘buy-in’ of all relevant stakeholders in your organisation. If the project is likely to affect any other stakeholders or their budgets then they should be involved in the project, or at least be kept informed.

What is my commitment to ERA?

ERA commits to carry out the work as agreed until savings are found or until they confirm no savings are achievable (no savings/no fee basis). You provide access to the necessary data and personnel; act in a timely manner and pay ERA invoices when due. You have the option to terminate a project at any time but ERA will be entitled to reimbursement for time expended or lost fees.

So, how do we get started?

Identify which categories of cost you would like ERA to review and confirm the annual spends and (if relevant) contract termination dates. A launch meeting with ERA specialists will then be arranged and the project can get underway.

What happens after the initial period of monitoring savings is complete?

ERA can provide whatever ongoing support you require under a fresh mutually beneficial fee arrangement. After the first 18-24 months or so, you will know the value you have derived from the project and what ongoing support you might require in the future.

Want to find out more?