Reduce Fleet Management Costs
A little more information
We are not a broker, contract hire company, or car dealer, but a specialist division of ERA that works with client organisations to help them get the best out of their fleet suppliers and their contracts.
Operating a fleet of vehicles is typically a top 3 spend for an organisation and we look at all the constituent cost parts to provide a “Whole Life Cost” analysis – even if you operate less than 20 vehicles.
ERA Fleet Cost Management specialise in cars and vans up to 3.5T and undertake a full holistic review of all the aspects of spend under the key categories: Acquisition, Operation and Policy.
Our consultants come from careers within the fleet sector often working for fleet solutions businesses selling into corporate accounts, so are fully acquainted with all aspects of contracts and understand where and how to ensure they work to your maximum advantage, and not against you.
Our initial review and subsequent reports highlights the options available and allow you to remain in control of decision making at all times, whilst offering strategies and terms which reduce expenditure and exposure.
In addition we stay with you beyond implementation, to maintain supplier relationships and regularly monitor and provide reporting to ensure that price and service level promises are maintained throughout a full replacement cycle of your fleet.
SPECIALIST AREAS INCLUDE:
- Policy Advice
- Manufacturer/Lessor Reviews
- Vehicle Procurement
- All In-Life Operations
- Short Term Hire
- Fleet Management
- Grey Fleet
- Whole Life Costs Analysis
- Duty of Care
- Tax & NIC Liabilities
- Accident Management
- Peer Group Comparisons
ERA Fleet Cost Management specialise in cars and vans up to 3.5T and undertake a full holistic review of all the aspects of spend under the three key categories: Acquisition, Operation and Policy.
ERA can help to advise not only on what to buy and from where, but how to buy too.
Various procurement methods are available within the fleet market and we can ensure that the way in which you pay is most suited to your needs, whether on or off balance sheet.
Our experts are able to provide advice on Purchase Management. We will competitively tender for each vehicle requirement across a number of appropriate suppliers in order to ensure that the most competitive market rates are achieved.
Finally, the skill, experience and knowledge of our experts allow us to gain access to enhanced terms of service that are not readily available in the market, meaning your contract works for you, instead of the supplier.
From an operational perspective, ERA’s fleet management team will work alongside client stakeholders to monitor business mileage costs, reviewing fuel, servicing, tyres and other maintenance work, with a view to identifying areas for cost reduction.
Our methodology and approach provides a more strategic plan for the management of your fleet, whilst minimising the reliance on expensive short term hire and reducing down time, repair times and cost and administration of accident management.
We can help with internal policy, helping to write vehicle policy documents for clients from a position of knowledge and experience.
This includes vehicle choice and allocation, optimum term of lease and mileage configuration, advising on the virtues of ‘cash vs. car’, looking at employers’ duty of care, driving policies, assessing the environmental impact and working to reduce carbon footprints.
core fleet proposition
For organisations operating fleets of fewer than 50 vehicles, our Core Fleet solution provides a purchase management programme that ensures that best price is achieved as every vehicle requirement is tendered to a panel of providers.
In addition core fleet clients are provided with an on-line fleet management system – “e-fleet”.
The e fleet system helps you can keep track of all owned and hired vehicles, irrespective of the provider, as well as providing a wide range of management reporting.
- On-line quote/ordering facility.
- Single source of all vehicles on fleet and on order.
- All relevant vehicle and contract data regardless of provider – including owned vehicles.
- Cost centre/driver allocations.
- Mileage capture and predictive mileage reporting.
- Driver management.
- P46/P11D reporting.
- Driving licence checks.
- “Grey Fleet” (private cars being used for business).
- Notifications Service due/overdue. MOT due/overdue.
- Contract renewals.
“We engaged ERA to review our fleet policy and costs as it represents a top 3 indirect spend to our organisation in the UK. We have been delighted with the results achieved and the ongoing cost analysis has provided further savings and a clear transparency of the complex issues involved in fleet.”
Kenny McIntosh, FD, MHS
“Not only has ERA helped drive considerable savings, their ongoing advice, regular reporting and support has ensured that costs have continued to reduce providing our staff with an enhanced vehicle offering. The in depth forensic analysis of all the inherent cost elements have provided transparency and clarity in this expense area and we are delighted with the results over the last 3 years.”
Duncan Rogerson, Group FD and Company Secretary, Midas
“At first I was a little sceptical, but I was soon assured by the way that ERA Fleet Cost Management manage their projects. After going through the process we’re now in a much better position with many benefits other than just the reduction in cost, and we see them very much as part of our Fleet Team.”
David Cadwallader, Fleet Manager, Lyreco
“ERA was engaged to assist the internal review of the company car fleet to reinvigorate the company car scheme and provide an improved defined benefit for our core management grade employees. Their interaction challenged existing practices and delivered substantial improvements in both costs and processes that has resulted in a much enhanced car scheme.”
Duncan Webb, Commercial Director of BT Fleet
“ERA has provided expert advice and support to our team in reviewing and selecting a new fleet management provider, they have been great to work with and we are very satisfied with the outcome of the project.”
Benj Street, Procurement Manager, Wesleyan Assurance Society
“We appointed ERA Fleet Cost Management to review the market on our behalf utilising their expertise to drive efficiencies and engage the best partners for our varying fleet requirements. In addition to the ongoing substantial expense reduction achieved across all the categories that were reviewed, the ERA process has provided true transparency and clarity to the complex nature of fleet operations.”
Jim Goodhead, Group Supply Chain Director, Imtech
Want to find out more?