One of the major things we bring to any Office Supplies project is the kind of focus and attention to detail this area will never get in house. We will look at every item purchased in every cost centre for the last 12 months.
This level of attention to detail often identifies some opportunities and anomalies which we will point out in our initial report. Our report will identify which of the items being purchased you are buying most regularly, and then use these as the “basket of goods” from which we assess prices from other suppliers if we tender for the business.
Our process tools include documentation, situational analysis, price comparison and tender management software as well as detailed reporting. We give you a real picture of what the spending patterns in this area look like and identify improvements in ordering processes that reduce your spend and rationalise the products bought.
We work with you on a long term basis to ensure that your expenditure is reduced and any savings targets identified are met. Our experts can manage an entire review process on your behalf, using your current spending to benchmark prices and invite other suppliers to tender for your business on the same or improved terms. We offer your incumbent supplier the same opportunity to retain the business, but also use our knowledge of the market place to introduce new suppliers suitable for your specific needs.
There are plenty of suppliers in this area on both a local and national basis and our objective analysis allows us to introduce you to the ones most suitable. Suppliers in this area can offer lots of valuable add-ons and rebates to their services which can often be missed when attention and focus is not applied. Our experts stay with you for two years or more after any initial project is commenced, auditing the spending on a quarterly basis, correcting errors in supply or pricing and liaising on your behalf as necessary with suppliers.
Pricing in this area is often led by opportunity, so prices paid for the exact same volume of goods can vary enormously between companies. In addition without close attention to detail, overall costs can creep up again as prices for goods purchased outside the core “basket of goods” can be artificially inflated in order to claw back margin. The focus provided by our close attention prevents this. Clients are often very surprised by both the percentage savings possible and the value of the real cash this can generate.